Microschools, like any educational institution, need to establish clear policies and procedures to ensure compliance with insurance requirements and minimize risks. Here’s a breakdown of key areas to consider:
1. Types of insurance
- Commercial General Liability (CGL): This is essential to cover costs related to third-party injuries (e.g., a student falling and getting hurt).
- Commercial Property Insurance: This policy covers costs related to repairing or replacing the building and equipment in case of damage.
- Professional Liability Insurance (Errors and Omissions – E&O): This type of insurance protects the school against claims of negligence or errors in providing educational services.
- Accident and Health Insurance: This can help cover medical expenses in case a student gets injured during school activities.
- Workers’ Compensation Insurance: If the microschool employs teachers or staff, this insurance is mandatory to cover costs related to job-related injuries or illnesses.
- Directors, Officers and Entity Liability (D&O): This insurance protects the personal assets of the school’s directors and officers from lawsuits related to their job performance.
2. Risk management policies and procedures
- Safety Protocols: Develop and implement comprehensive safety plans, including emergency procedures, fire drills, and security measures, to prevent accidents and injuries.
- Background Checks: Conduct thorough background checks for all staff and volunteers who will have contact with students.
- Bullying Prevention: Implement a clear anti-bullying policy and procedures for reporting and addressing incidents.
- Medical Procedures: Establish policies and procedures for handling student medical emergencies, including administration of medication, first aid, and contacting parents or guardians.
- Transportation: If the microschool transports students, ensure that vehicles are properly insured and that drivers meet all licensing and safety requirements.
3. Compliance and documentation
- State Regulations: Be aware of and comply with all state and local regulations for microschools, including licensing, curriculum requirements, and teacher certification (if applicable).
- Student Records: Maintain accurate and up-to-date student records, including attendance, academic progress, and emergency contact information.
- Waivers and Releases: Consider requiring parents to sign liability waivers for participation in certain activities.
- Insurance Certificates: Keep copies of all insurance policies and certificates, and provide proof of insurance when required (e.g., when using rented facilities).
- Reporting: Be prepared to file annual reports or renew licenses as required by the state.
4. Specific considerations for location and operations
- Home-Based Microschools: Homeowners’ insurance may not cover commercial activities, so it’s crucial to inform your insurance provider and secure appropriate commercial insurance, says Clark Insurance.
- Rented Facilities: Ensure that the lease agreement clearly defines responsibilities for liability and insurance. The person who signs the lease is ultimately responsible for lease violations and damages.
- Changing Operations: If your microschool changes its operations (e.g., converting a gym into a childcare center), inform your insurance broker or agent to ensure adequate coverage.
Important note
It’s essential to consult with an insurance professional and legal counsel to determine the specific insurance requirements and develop policies and procedures tailored to your microschool’s unique situation, including its location, size, and activities.
